Measure LL Facility Bond Mini Workshop August 13, 2020 Dr. Matt - - PowerPoint PPT Presentation

Measure LL Facility Bond Mini Workshop

August 13, 2020

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• Dr. Matt Doyle, Superintendent

Ami Shackelford, Asst. Sup., Business Services John Wathen, Executive Director Facilities

Agenda

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• Bond Construction Cost Running Total
• Bond Team Restructure
• Completed Projects Update
• Projects Under Construction
• Projects In Planning and Design
• Discussion - Feedback and questions

Bond Construction Costs Committed Total

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BOND TEAM RESTRUCTURE

Bond Team Structure During Measure O in early 2000

• Assistant Superintendent, Facilities Planning &

Governmental Relations - Mike Vail

• Director of Construction
• 2 Facility Planners
• 2 Inspectors (District Employees)
• Bond Accountant
• 3 Secretaries (Asst. Sup., Dir. Const., Fac. Planners)

Bond Team Structure Currently for Measure LL

• Assistant Superintendent, Business (CBO) - Ami

Shackelford

• Executive Director - John Wathen
• Director of Construction - Kevin Waugh (Prop LL funded)
• Bond Accountant - Karen Riedel (Prop LL funded)
• Purchasing Manager - Kevin Lesko
• Contract Specialist - Barb Goya

Various Bond Positions Used in Districts

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Program Management Firm - Manages the entire project in consultation with

Superintendent and Board Liaison

CFO - Chief Facilities officer, cash management strategies, oversight Bond Programmer - programming, long-term management, CBOC management, analysis,

reporting and communications

Facilities Director - coordinates projects with internal departments ensuring adherence to

District standards and provide field support, review invoices and project processes

Construction Director or Managers - manages all field activities, RFI review, oversight

• f architect, inspectors, laboratories, contractors, accessibility compliance, coordination with

sites, attends all construction meetings, reviews all invoices and contracts

Facility Coordinators - field support for Director, attends meetings, reviews RFI, AUR, CO,

inspecting and monitoring, documenting and reporting

Bond Accountant - manages bond funds, processing of PO’s, invoices, AUR’s, change

• rders, reconciliation, reporting and fiscal review

Contract Specialist - manages all contracts, addenda, change orders, AUR’s, interprets

contract language for project management

Bond Team Restructure Considerations

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• Measure LL Bond Projects to Increase Dramatically in Next 8 months

○ RBV Softball Field Project (Medium Scope) ○ VHS Softball Field Project (Medium Scope) ○ VHS Portable Classroom Replacement Project (Large Scope) ○ Beaumont Portable Classroom Replacement Project (Large Scope) ○ Bobier Portable Classroom Replacement Project (Large Scope) ○ VIDA Sewer Project (PLA) (Medium Scope) ○ RMMS Landscaping and Shade Project (PLA) (Medium Scope) ○ VMMS Front Facade Project (PLA) (Medium Scope) ○ Lake/Madison Pathway Project (PLA) (Medium Scope)

• Most Efficient Team Structure to Manage 9 Individual Construction Projects
• Experience and Expertise to Facilitate and Assure High Quality Product, On-Time

Delivery, Meet On Budget Goals

• Impact on Effective Day to Day District Functions
• Provide High Quality Public Facing Communication and Engagement
• Keep Board Members Actively Engaged and Informed
• Keep CBOC Members Actively Engaged in Oversight

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COMPLETED PROJECTS UPDATE

Rancho Buena Vista High School Gym Expansion

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• Rancho Buena Vista High

gymnasium expansion with new restrooms, food serving area, concessions and storage

• Project is complete
• Project actuals to date are $1,727,983

Vista Magnet Middle School Pool Modernization

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• Project is complete
• Project actuals to date are

$2,511,721

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PROJECTS UNDER CONSTRUCTION

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VHS Softball Field and Athletic Field Project

• Hazmat abatement and building

demolition are being completed at the Vista High Softball Field Project

• Heavy earthwork will be commencing

next week as the existing fields are excavated and prepared for the next phases of construction

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RBV Softball Field Project

• Softball field fencing, dugouts and water

lines being installed this week at RBV softball

• Spread-footing for posts that encountered

rocks and prevented the full depth of the hole to be excavated

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Casita Elementary Restroom Modernization

• New parking lot curbing modifications for ADA accessibility

compliance

• New wall finishes are now starting to be installed in the restrooms
• Polished concrete floors are completed

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California Avenue Restroom Modernization

• New tile and fixtures being installed in

the restrooms

• The refurbished restrooms will now have

plenty of storage everywhere

• Project is on schedule and estimated

completion for August 24th

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Projects In Planning and Design Projects In Planning and Design

Beaumont Elementary

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Updated ROM for 3 buildings $9,409,850, removal of building #3 could save between $720K to $1M, reducing the current ROM to $8,689,850

Office Modernization: Option #1

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• Expansion occurs behind

existing offices (blue), and reuses the existing office footprint (tan)

• New larger health area with

restroom, staff workroom, staff lounge, new student, staff and gender-neutral restrooms, larger

• admin. and waiting areas
• ROM estimate office

Option #1 - $1,224,401

• Total ROM including

classrooms estimate $9,915,251

Office Modernization: Option #2

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• Expansion occurs towards the

MPR (blue), reuses the existing

• ffice (tan)
• New larger health area with

restroom, staff workroom, staff lounge, new student, staff and gender-neutral restrooms, larger admin. and waiting areas

• ROM estimate office
• ption #2 - $1,648,803
• ROM estimate total with

classrooms and office

• ption #2 - $10,338,653

Office Replacement: Option #3

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• New building and demolition
• f existing
• Removes covered walkway,

provides the greatest facelift for school entry, private lunch court, larger health area, staff workroom & lounge, student, staff and gender-neutral restrooms, larger admin. and waiting areas

• ROM estimate total with

classrooms and office

• ption #3 - $10,665,865
• ROM estimate office
• ption #3 - $1,976,015

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VHS New Classroom Buildings Overview

Building 200 facing the campus core. This is a 3-story building with student, staff and gender-neutral restrooms located on the 2nd and 3rd floors, roll up doors on the 1st floor for JROTC and athletics, ten science classrooms, ten general education classrooms, one large flex-suite, and staff workrooms

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VHS New Classroom Buildings Overview

Building 100 facing from Bobier Drive. This is a 2-story building with

student, staff and gender-neutral restrooms located on the 1st and 2nd floors, 18 general education classrooms, one large flex-suite on the 2nd floor, and staff workroom on the 2nd floor

Other Projects In Planning and Design

• Lake & Madison - Pedestrian Pathway (PLA)
• Rancho Minerva - Shade, Landscaping & Fencing (PLA)
• Vista Magnet - Gym Wall Repair, Front Entry Modification &

Landscaping (PLA)

• Bobier Elementary School

○ new classroom buildings & portable demolition ○ Meeting is scheduled with the principal, executive director, WLC architect and Erickson Hall construction manager to refine project ○ Office modernization options will be evaluated for safety, accessibility, and the improved flow of students, staff and parents ○ Front of campus treatments to be included for curb appeal

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Discussion and Feedback

Budget Construction Cost Status

• Bond Team Restructure
• Current Projects
• Beaumont Office Proposal