Presentation 24 April 2014 The project team J. Stephen Catlett - - PowerPoint PPT Presentation

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Presentation 24 April 2014 The project team J. Stephen Catlett - - PowerPoint PPT Presentation

Mar 11, 2023 173 likes •683 views

Community-based Research Grant Presentation 24 April 2014 The project team J. Stephen Catlett Digital Project Manager, University Libraries, UNCG David Gwynn Digital Projects Coordinator, University Libraries, UNCG Megan Coker Graduate

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Community-based Research Grant Presentation 24 April 2014

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 The project team

  • J. Stephen Catlett

Digital Project Manager, University Libraries, UNCG David Gwynn Digital Projects Coordinator, University Libraries, UNCG

Megan Coker

Graduate Student, MA, History with a Concentration in Museum Studies

Rachel Sanders

Senior Undergraduate Student, History

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 The project team

Megan Coker in Digital Projects Rachel Sanders in Special Collections and Archives

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 Digital history projects

Pittsburgh Denver

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 Digital history projects

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 Projects at UNCG

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 Projects at UNCG

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 Projects at UNCG

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 Projects at UNCG

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 Projects at UNCG

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 Projects at UNCG

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 CBR Project Goals

  • Assess the needs of local groups to determine how

best to preserve and share archival materials

  • Develop strategies and “best practices” to preserve

these materials in the field using digital cameras and other cost-effective, user-friendly systems.

  • Disseminate this new content to the public.
  • Share “how-to” materials with community partners.
  • Build relationships and move toward the goal of a

true community history web portal.

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College Place United Methodist Church Archives

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 First Steps

Initial meeting, September 12

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 First Steps

Selecting materials to digitize

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 First Steps

Organizing and preparing

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Selecting cameras to use

The Initial Process

$100 $650 $1600

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 In The Field

Setting up a camera

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 In The Field

Documenting location, date, camera & item

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 In The Field

Squaring and centering

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 In The Lab

Flatbed scanners yield much better digitized products Their disadvantage is in positioning bound volumes

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 Challenges

Lighting

Optimal lighting at College Place Church was found in a children’s classroom. Windows faced north, with more even illumination. Another advantage of the children’s room? Very short tables … great for copying height … more challenging for the team !

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 Challenges

Lighting

Overhead fluorescent lighting in Lindley Elementary media center created major issues with glare (see bottom left) Compare, at left, to holding camera by hand in a dark corner. Glare minimized, but even illumination was a challenge.

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 Challenges

Keeping Items Flat

Using fingers Using pointers Using a piece of glass

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 Challenges

Keeping equipment stable

Duct tape is one inexpensive solution

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Camera vs. Scanner

Flatbed scanners: Slower, with better quality scans Digital Cameras: Faster, but quality depends on camera & technique

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 Quality Comparison

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 OCR Quality

Nikon camera

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 OCR Quality

Sony camera

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 OCR Quality

Epson scanner

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 Digitization Examples

Minute Book Spring Garden Street Methodist Episcopal Church, 1916- 1930

Fuji camera

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 Digitization Examples

Price Class Memories

Epson scanner

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 Digitization Examples

Architectural Plans and Elevations. Harry Barton, 1919

Sony camera

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 Digitization Examples

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Community Outreach

81 local groups and organizations were solicited to participate in an online survey and a meeting at CPUMC.

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Community Outreach

Preserving Local History Blog

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 Community Outreach

November 19th meeting at CPUMC

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 Results

81 Solicitations (61 email & 20 snail mail) 17 Responses (21%)

Preserving Local History Survey

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 Results

Stored different places Stored together Stored off-site No storage/system Poor condition/in need

  • f attention

What is the current storage situation and condition of your historical materials?

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 Results

Infrequently Seldom Very seldom Frequently Regularly

How often does your

  • rganization use your

historical materials, e.g. in programs, at ceremonies or celebrations?

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 Results

No Yes Somewhat Have you already digitized (scanned) any materials?

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 Results

Yes Maybe

Would your organization welcome the opportunity to work with and get assistance from area colleges or universities, or

  • ther public institutions,

to assist you in addressing these needs or issues?

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 Results

Maybe No Yes

Do you have youth in your organization who might be interested in learning how to preserve your

  • rganization's history in

a digital format?

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 Results

Yes Maybe/Somewhat No Do you see value in making your history,

  • r selections of it,

available to a wider community audience?

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 Results

Photos Correspondence Pamphlets Other types Deeds/Marriage certificates Artifacts Architectural plans

If so, what types of material would you choose to share?

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 Results

What plans, if any, have you made for making this material more accessible to your own group, organization, or constituency?

  • Initial stages of planning
  • Housed in one room/not catalogued.
  • Not easily open for review for lack of interest.
  • None, but working on a church history that reference items.
  • Organized, catalogued, are stored in archival containers.
  • Currently trying to inventory the boxes, just to know what we have.
  • Recently held our 85th birthday party and displayed all the materials

we have onsite.

  • Greensboro College placed some of our materials on CD’s &

recorded some oral histories of members

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 Lessons Learned

  • Email survey solicitations should have been followed

up, within a week, by phone calls

  • Five charity drawings ($250 total) were not that effective

in increasing participation, but worthy grant expense

  • There is a definite interest (at least by the responding

groups) for assistance in preserving their historical materials, both physically and digitally

  • Large majority of participants see the value in sharing

their history

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 Going Forward

  • Digitizing additional material of groups/organizations, e.g.

West Market Street Methodist Church Kirkwood Neighborhood First Presbyterian Church Providence Baptist Church Neese’s Country Sausage

  • A “how to/best practices” in-the-field camera capture

guide

  • Potential IMLS Sparks! Ignition Grant, Young Achievers

DGHi (Digitizing Greensboro History) Explorers Program in partnership with Hayes-Taylor YMCA

  • Hands-on workshops on “self service” camera digitization,

including simple descriptive metadata instructions

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  • Community Collections:

http://libcdm1.uncg.edu/cdm/landingpage/collection/Community

  • Digital Projects Blog:

http://uncgdigital.blogspot.com/

  • Contact:
  • David: jdgwynn@uncg.edu

Questions?