WHAT DOES IT TAKE WHAT DOES IT TAKE WHAT DOES IT TAKE WHAT DOES - - PDF document

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WHAT DOES IT TAKE WHAT DOES IT TAKE WHAT DOES IT TAKE WHAT DOES - - PDF document

8/23/2018 Band Camp Barbecue Thursday, August 23, 2018 finance@dsmahome.org WHAT DOES IT TAKE WHAT DOES IT TAKE WHAT DOES IT TAKE WHAT DOES IT TAKE to get from here: to get from here: to get from here: to


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Band Camp Barbecue Thursday, August 23, 2018 finance@dsmahome.org … to get from here: … to get from here: … to get from here: … to get from here: … to here? … to here? … to here? … to here?

WHAT DOES IT TAKE … WHAT DOES IT TAKE … WHAT DOES IT TAKE … WHAT DOES IT TAKE …

Band Camp in August Band Camp in August Band Camp in August Band Camp in August National Champions in November National Champions in November National Champions in November National Champions in November

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  • Drum Majors
  • Woodwinds
  • Percussion
  • Color Guard
  • Teachers
  • Instructors
  • Consultants
  • Prop Builders
  • Costume Creators
  • Chaperones
  • Fundraisers

PEOPLE

STUDENTS: STUDENTS: STUDENTS: STUDENTS: STAFF: STAFF: STAFF: STAFF: PARENTS & FRIENDS: PARENTS & FRIENDS: PARENTS & FRIENDS: PARENTS & FRIENDS: 130 students 46,000 hours 15 adults 5,000 hours 200 parents 4,000 hours

TIME

STUDENTS: STUDENTS: STUDENTS: STUDENTS: STAFF: STAFF: STAFF: STAFF: PARENTS & FRIENDS: PARENTS & FRIENDS: PARENTS & FRIENDS: PARENTS & FRIENDS:

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DSMA MEMBERSHIP

Dartmouth School Music Association

  • Incorporated in 1973
  • to support music in the Dartmouth Public Schools
  • We are a 501(c)3 organization, so any contributions

are tax-deductible.

  • Annual membership dues are $15 per household; due

by October 31.

  • Four Membership meetings per year: October,

February, April, and June in the DHS Music Rooms, generally second Tuesdays

WHAT CAN YOU DO? JOIN DSMA! School Budget DSMA Budget Revolving Fund

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SCHOOL BUDGET

$1,144,690 $1,144,690 $1,144,690 $1,144,690

salaries stipends transportation fees supplies

2017 2017 2017 2017-

  • 18

18 18 18

Elementary Middle School High School

THE TOWN OF DARTMOUTH SUPPORTS MUSIC!

REVOLVING FUND

School Concert Admissions

  • Holiday & Spring Concerts
  • Elementary, Middle, High

Stadium Concessions

Funds used Funds used Funds used Funds used for instruments, for instruments, for instruments, for instruments, stipends, stipends, stipends, stipends, fees, etc. fees, etc. fees, etc. fees, etc. f f f for all music groups

  • r all music groups
  • r all music groups
  • r all music groups

a a a and all grades nd all grades nd all grades nd all grades

MUSIC DEPARTMENT REVOLVING FUND

$12,000 $12,000 $12,000 $12,000

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DSMA BUDGET

INCOME INCOME INCOME INCOME Contributions 15,000 Dues 2,000 Fundraising & Events 102,000 Student Fees 86,000 TOTAL 185,000 EXPENSES PAID BY DSMA EXPENSES PAID BY DSMA EXPENSES PAID BY DSMA EXPENSES PAID BY DSMA Color Guard 21,000 Marching Band 12,000 Indoor Percussion 40,000 Scholarships 7,000 Trip Expenses 76,000 Truck Expenses 23,000 General Program 4,000 Administration 2,000 TOTAL 185,000 TYPICAL ANNUAL BUDGET TYPICAL ANNUAL BUDGET TYPICAL ANNUAL BUDGET TYPICAL ANNUAL BUDGET

Note: Marching Band stipends ($35k) covered by School budget.

STUDENT FEES

What? What? What? What? How How How How much? much? much? much? To Whom? To Whom? To Whom? To Whom? When? When? When? When? White T White T White T White T-

  • Shirt

Shirt Shirt Shirt $5 $5 $5 $5 DSMA DSMA DSMA DSMA August August August August White Shoes White Shoes White Shoes White Shoes $37 $37 $37 $37 Americanband.com Americanband.com Americanband.com Americanband.com August August August August Garment Bag Garment Bag Garment Bag Garment Bag $20 $20 $20 $20 DSMA DSMA DSMA DSMA August August August August White socks, White socks, White socks, White socks, white thermals, white compression shorts white thermals, white compression shorts white thermals, white compression shorts white thermals, white compression shorts September September September September Student Activity fee Student Activity fee Student Activity fee Student Activity fee $50 $50 $50 $50 Town of Dartmouth Town of Dartmouth Town of Dartmouth Town of Dartmouth September September September September Ad Ad Ad Ad in Home Show / Pop Book in Home Show / Pop Book in Home Show / Pop Book in Home Show / Pop Book $10 + $10 + $10 + $10 + DSMA DSMA DSMA DSMA September 14 September 14 September 14 September 14 Show shirt Show shirt Show shirt Show shirt $20 $20 $20 $20 DSMA DSMA DSMA DSMA September September September September Spectator entrance fees Spectator entrance fees Spectator entrance fees Spectator entrance fees varies varies varies varies at the shows at the shows at the shows at the shows varies varies varies varies New England Spectator Tickets New England Spectator Tickets New England Spectator Tickets New England Spectator Tickets ~ $20 ~ $20 ~ $20 ~ $20 DSMA DSMA DSMA DSMA by October 25 by October 25 by October 25 by October 25 MetLife Trip Student fee MetLife Trip Student fee MetLife Trip Student fee MetLife Trip Student fee ~ $100 ~ $100 ~ $100 ~ $100 -

  • $300

$300 $300 $300 DSMA DSMA DSMA DSMA by October 31 by October 31 by October 31 by October 31 Nationals Spectator Tickets Nationals Spectator Tickets Nationals Spectator Tickets Nationals Spectator Tickets ~ $35 ~ $35 ~ $35 ~ $35 DSMA DSMA DSMA DSMA by November 8 by November 8 by November 8 by November 8

WHAT SHOULD STUDENTS & PARENTS PLAN TO PAY?

Those who receive free or reduced –price lunch can receive discounts.

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Parades & Concerts Concessions Events & Sales Assessment Credits

DSMA FUNDRAISING

Fundraisers & Events Fundraisers & Events Fundraisers & Events Fundraisers & Events 2017 2017 2017 2017-

  • 18

18 18 18 Donations $4,816 Corporate Sponsors 11,250 Gillette Concessions 33,665 Home Show – Fall 12,224 Home Show – Winter 10,871 NESBA Championship 6,415 Parades 4,996 Pops Concert 7,031 Night of Percussion 1,509 Fundraisers (10) 24,846 TOTAL RAISED TOTAL RAISED TOTAL RAISED TOTAL RAISED $117,623 $117,623 $117,623 $117,623

THIS YEAR: THIS YEAR: THIS YEAR: THIS YEAR: Car Washes Calendar Raffle Pancake Breakfast Spaghetti Dinner Mattress Sale Poinsettias & Wreaths Dine Out Nights Wicked Savory Cheesecakes

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ASSESSMENT CREDITS

Fundraiser Fundraiser Fundraiser Fundraiser Amount Amount Amount Amount Total Total Total Total Gillette $25 $6,875 Corporate Gifts 25% 1,687 Ad Book 25% 1,414 Mattress Sale $25 775 Calendar Raffle 25% 750 Spaghetti Dinner $2 364 Car Wash $2 120 TOTAL CREDITS TOTAL CREDITS TOTAL CREDITS TOTAL CREDITS $11,985 $11,985 $11,985 $11,985

SOME FUNDRAISERS EARN ASSESSMENT CREDITS

Online at www.dsmahome.org By check to DSMA PO Box By check or cash in envelope to DSMA box in DHS Music Office By credit/debit card if needed

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ONLINE -- DSMAHOME.ORG

www.dsmahome.org www.dsmahome.org www.dsmahome.org www.dsmahome.org

  • Create online profile

Create online profile Create online profile Create online profile

  • Username = email address

Username = email address Username = email address Username = email address

  • Fully PCI compliant & secure

Fully PCI compliant & secure Fully PCI compliant & secure Fully PCI compliant & secure

  • Set up payment for now or future

Set up payment for now or future Set up payment for now or future Set up payment for now or future

  • S

S S See your past online payments ee your past online payments ee your past online payments ee your past online payments

ALL FEES & FUNDRAISERS CAN BE PAID ONLINE

CHECK or CASH

Checks Checks Checks Checks

  • In a sealed envelope

In a sealed envelope In a sealed envelope In a sealed envelope

  • Include student’s name

Include student’s name Include student’s name Include student’s name

  • Indicate amount and

Indicate amount and Indicate amount and Indicate amount and purpose purpose purpose purpose

Cash Cash Cash Cash

  • In a sealed envelope

In a sealed envelope In a sealed envelope In a sealed envelope

  • Include student’s name

Include student’s name Include student’s name Include student’s name

  • Indicate amount and

Indicate amount and Indicate amount and Indicate amount and purpose purpose purpose purpose

  • Do not send by mail!

Do not send by mail! Do not send by mail! Do not send by mail!

CASH OR CHECKS To the DSMA LOCKED BOX in the DHS MUSIC OFFICE

  • r by mail to PO BOX 80019, Dartmouth 02748
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CREDIT or DEBIT CARDS

We can also accept Visa/MC We can also accept Visa/MC We can also accept Visa/MC We can also accept Visa/MC

  • DSMA incurs a 3% fee
  • Not as efficiently entered into our

bookkeeping systems

  • Used mainly for selling to the general

public for low cost items

  • Email finance@dsmahome.org for

access link.

PAYMENT VIA CREDIT/DEBIT CARDS Event Counters QuickBooks Pex Card Manager Next Treasurers

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FINANCE TEAM

To take on a To take on a To take on a To take on a manageable part: manageable part: manageable part: manageable part:

  • Collect money from

your group

  • Manage cash for an

event

  • Oversee the Pex

expense cards

  • Learn the QuickBooks

bookkeeping

WE’RE LOOKING FOR 5-7 PEOPLE:

Must have Dartmouth Schools CORI on file.

Thank you!! Thank you!! Thank you!! Thank you!! Questions? Karen McArthur, Treasurer finance@dsmahome.org

79 days to Nationals! 79 days to Nationals! 79 days to Nationals! 79 days to Nationals!