WHAT WE DID TO PREPARE FOR OUR SITE VISIT Gail Kempster, SLP - - PowerPoint PPT Presentation

WHAT WE DID TO PREPARE FOR OUR SITE VISIT

Gail Kempster, SLP Program Director Rush University, Chicago

Our Preparation

• Planning meeting a year before
• Reviewed standards in detail
• Developed to do list
• Developed comprehensive timeline/master checklist
• Began ‘push’ about 5 months before
• Grad Assistant
• Set up portal
• Assigned responsibilities
• Aware of important due dates
• Prepared faculty and others
• Folder with CAA standards and typical questions
• Standing agenda item at meetings
• Info to our administration

Gail Kempster, PhD, Rush University, Nov. 2013

Helpful Resources

• Know the Standards---they are your friends!
• Manuals and updates
• Things change quickly
• Even information from a year ago may be out of date
• Keep up-to-date with emails and other notices
• Accreditation manual; site visit manual; dig deep into ASHA and

CAA web pages

• Be aware of key due dates
• Use electronic systems for organizing documents
• Make web-based for site visitors, if possible
• Ask questions of the site visit chair
• No question is too small or too strange.
• Need to know the team’s expectations.

Gail Kempster, PhD, Rush University, Nov. 2013

Would/should we have done something differently?

• Wish we could have worried less!
• Expect the unexpected.
• Keep communicating with your key players throughout the

process.

• View this as an opportunity for program development.
• Take a fresh look at your processes and documentation.
• Even though you (and the team) will be exhausted, take advantage
• f the consultative period after the exit report is over. Get the

team’s impressions and suggestions.

• Celebrate after it’s all over!

Gail Kempster, PhD, Rush University, Nov. 2013

Tips and Miscellaneous Thoughts

• Know the standards! The standards are your friends.
• Account for every aspect in implementation language.
• Remember: a site visit is a snapshot in time.
• Programs are dynamic. All involved know this.
• A master to do list and timeline will help you be in control
• Delegate! Be aware of what is needed and when.
• At the beginning of day two, ask if the team needs

anything in particular to help them verify any standards.

Gail Kempster, PhD, Rush University, Nov. 2013

• Know the standards!
• The standards are your friends.

Gail Kempster, PhD, Rush University, Nov. 2013