14/ 04/ 2020 Are we in a Crisis? Communic ation A c r isis is - - PDF document

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14/ 04/ 2020 Are we in a Crisis? Communic ation A c r isis is - - PDF document

14/ 04/ 2020 Are we in a Crisis? Communic ation A c r isis is a pe ople - stopping, show-stopping, pr oduc t stopping, r e putation de fining, and tr ust-busting e ve nt that c r e ate s vic tims and/ or e xplosive visibility. ~


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SLIDE 1

14/ 04/ 2020 Co mmunic a tio n in a Crisis - Ma lc o lm E a d ie , Pro g re ssive So lutio ns L td 1

  • Communic ation

in a Cr isis

Ma lc o lm E a die

  • Are we in a Crisis?

“A c r isis is a pe ople - stopping, show-stopping, pr

  • duc t stopping,

r e putation de fining, and tr ust-busting e ve nt that c r e ate s vic tims and/ or e xplosive visibility.” ~ Jim L ukasze wski

  • $12.1 b illio n COVID-19 E

c o no mic Re spo nse Pa c ka g e to pro te c t the he a lth a nd we llb e ing o f K iwis.

  • 42% o f Ne w Ze a la nde rs sa y Co vid-19 ha s impa c te d the ir pe rso na l

inc o me , c o mpa re d with 29% a c ro ss the G7 na tio ns

  • Spe c ific industrie s will b e ha rd hit
  • Dro p in GDP g ro wth & une mplo yme nt o f a ll o ur tra ding pa rtne rs
  • Wide spre a d de a th a mo ng st the

a g e d a nd vulne ra ble

  • Ke e p it in Ba la nc e
  • Pre se nta tion Conte nt
  • 1. Ho w do e s a c risis a ffe c t o ur c o mmunic a tio n?
  • 2. Guid e line s fo r the c o mmunic a tio n
  • 3. Pla nning ste ps
  • 4. Whe re to fro m he re ?
  • 1. How doe s a c r

isis e ffe c t our c ommunic ation

  • E

motional Me mory – Pe o ple re me mb e r ho w yo u ha ndle d the c o mmunic a tio n lo ng e r tha n the fa c ts o f the c risis.

  • Se t the age nda - ta ke c o ntro l o f the me ssa g e

– Pro a c tive ra the r tha n re a c tive

  • Amygdala Hijac k – F

lig ht, F ig ht o r F re e ze !

– T his is hig h risk sc e na rio whe re we a re pro ne to b ra in fa de s – Avo iding fo o t a nd mo uth dise a se

  • E

motional Me mor y

“Pe o ple re me mb e r ho w yo u ha ndle d the c o mmunic a tio n lo ng e r tha n the fa c ts o f the c risis.”

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SLIDE 2

14/ 04/ 2020 Co mmunic a tio n in a Crisis - Ma lc o lm E a d ie , Pro g re ssive So lutio ns L td 2

  • Who se ts the a g e nda ?

1. If you don’t se t the age nda – some one e lse will 2. T he re fore timing is important – front foot the issue s 3. Solution – be proac tive and PL AN, PL AN, PL AN

  • Amyg da la Hija c k - Da ng e r
  • Amygdala Hijac k – F

lig ht, F ig ht o r F re e ze ! – o r flo c k.

– T his is hig h risk sc e na rio whe re we a re pro ne to b ra in fa de s

  • We sho o t fro m the hip
  • Wo rd do n’ t g o b a c k in o ur mo uth
  • SOL

UT ION – b re a th, b uy time , ta lk it o ut, pla n

  • Busine ss suc c e ss vs e mploye e we lfar

e

  • 2. Guide line s
  • Se lf c ar

e – ke e ping yo ur he a d into the

rig ht spa c e

  • Se le c ting the le ade rship style

– T r ust – inte g rity, truth / se lf inte re st

  • F

inding the me ssage - E

sta b lish yo ur why?

– T une into WIIF M –unde rsta nding yo ur a udie nc e – Appr e c iating me tac ommunic ation

  • Se le c ting the me dium
  • 2.1 Ge tting your

he a d into the rig ht spa c e

  • T

a lk – do n’ t b o ttle it up - Iso la tio n vs c o nne c te dne ss

  • Building a nd ma inta ining o ur c o nstruc tive e ne rg y

– Re la tio nships, e a ting , sle e ping a nd e xe rc ise , mind he a lth

  • Ro utine s a nd struc ture
  • Constr

uc tive e ne r gy in a c r isis

Stress Constructive Energy Hi Hi Low Low

Distress Eustress

 

  • 2.2 L

e a de rship Style s (Go le ma n) in a Crisis

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SLIDE 3

14/ 04/ 2020 Co mmunic a tio n in a Crisis - Ma lc o lm E a d ie , Pro g re ssive So lutio ns L td 3

  • Consulta tion – 2 wa y
  • Co nsulta tio n re q uire me nt in E

RA 2000

  • Co nsulta tio n in HSWA 2015 - S60 Whe n e ngage me nt is

re quire d a ) whe n ma king de c isio ns a b o ut wa ys to e limina te o r minimise tho se risks: b ) whe n ma king de c isio ns a b o ut the a de q ua c y o f fa c ilitie s fo r the we lfa re o f wo rke rs: c ) whe n pro po sing c ha ng e s tha t ma y a ffe c t the H&S o f wo rke rs:

  • Co nsulta tio n – b ut sho w le a de rship – ACT

and take

  • wne rship
  • Use a CRISIS T

E AM

  • L

e a de rship & trust e qua tion

Trust = Do what you say +

Trust =

Self-Orientation Factual + Show empathy and understanding

  • 2.3 Me ssage
  • Unde rstanding your audie nc e
  • E

stablish your why?

  • Appre c iating me tac ommunic ation
  • T

he Me ssage & WIIF M

  • WIIF

M &- Maslow

Body

Toilet Paper

Surviva l-b o dy ne e ds

  • Unde rsta nding wha t it is like

working from home

  • Are the re c hildre n a t ho me ?
  • Are the y a so lo mum?
  • Are the y wo rking o ff the kitc he n ta b le ?
  • Do sta ff ha ve de pe nde nt pa re nts?
  • Is the ir he a lth c o mpro mise d ?
  • Wha t is the re ne t a c c e ss like ?
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SLIDE 4

14/ 04/ 2020 Co mmunic a tio n in a Crisis - Ma lc o lm E a d ie , Pro g re ssive So lutio ns L td 4

  • T

he Me ssage – your why?

  • 2.4 Appr

e c iating Me ta c ommunic a tion

We inte rpre t wha t pe o ple me a n b y pa ying a tte ntio n to ?

  • Words
  • T

he so und o f yo ur vo ic e - intonation

  • Body language
  • T
  • ne

“No t wha t yo u sa y b ut ho w yo u sa y it”

  • Me ssa g e in a c risis

– Contr

  • l – so me b o dy sho wing le a de rship

– T r ust - inte g rity – Compe te nc e – we ha ve a pla n – Conc e r n - We c a re – E mpathy - We unde rsta nd? – We sho w r e spe c t to e a c h o the r

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SLIDE 5

14/ 04/ 2020 Co mmunic a tio n in a Crisis - Ma lc o lm E a d ie , Pro g re ssive So lutio ns L td 5

  • Guide line s for

e ffe c tive c r isis c ommunic a tion

  • Be ope n, ac c e ssible and willing to r

e spond

  • Be tr
  • uthful. (Pe o ple find o ut)
  • Be c ompassionate , e mpathe tic , c our

te ous and c onside r ate

  • Don’t ove r
  • r

e assur e .

  • Ac knowle dge unc e r

tainty

  • Give antic ipator

y guidanc e .

  • Be r

e gr e tful, not de fe nsive .

  • Ac knowle dge pe ople ’s fe ar

s

  • E

xpr e ss wishe s.

  • Be willing to addr

e ss the ‘what if’ que stions.

  • How do you c onve y this?
  • K

no w yo urse lf

  • Ac kno wle d g e yo ur d rive rs
  • T

a lk with pe o ple – g ro w re a l c o mpa ssio n

  • F

e e l o the rs pa in

  • Pla n – a ntic ipa te q ue stio ns/ issue s

“T he wo rst mista ke yo u c a n ma ke in c risis c o mmunic a tio n is to a llo w ma na g e me nt to b e se e n a s c old, he artle ss and c alc ulating. Pe o ple will a c c e pt mista ke s if ma na g e me nt c a n a d mit to b e ing le ss tha n pe rfe c t. A he artle ss c ompany is not forgive n.”

  • Me dium
  • Optio ns – zo o m, fa c e -to -fa c e , e ma il, te xt, ne wsle tte r,

so c ia l me dia

  • Re me mb e r the 7/ 38/ 55 rule
  • 3. T

he Pr

  • c e ss
  • Ha ving the F

a c ts

  • Pla n the c o mmunic a tio n

– Me ssa g e – Me dium

  • Prio ritise
  • T

e ll the truth

  • Yo u do n’ t ha ve to ha ve a ll the a nswe rs
  • Re vie w
  • Communic ation Study - Ja c inda
  • Communic ation Study - Ja c inda
  • T

he numb e rs sho w Ne w Ze a la nde rs’ b a c king fo r me a sure s “fa r o utstrips the re spo nse in a ny o f the G7 na tio ns”

  • F

ro nt fo o ting the issue s

  • Simple c le a r me ssa g e
  • Ge nuine e mpa thy
  • Stro ng le a de rship
  • Me a nwhile , 31% de sc rib e the g o ve rnme nt a s “the mo st truste d so urc e o f re lia b le

info rma tio n a b o ut the o utb re a k”, c o mpa re d with a n a ve ra g e o f 13% a c ro ss the G7.

  • Almo st two in thre e Ne w Ze a la nde rs (64%) b e lie ve it will ta ke mo re tha n six

mo nths to g e t b a c k to no rma l – a lmo st do ub le the G7 a ve ra g e o f 37%.

  • Mo re tha n 90% sa y the y a re “do ing wha t the g o ve rnme nt ha s a ske d o f the m to

slo w do wn the spre a d o f Co vid-19”.

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SLIDE 6

14/ 04/ 2020 Co mmunic a tio n in a Crisis - Ma lc o lm E a d ie , Pro g re ssive So lutio ns L td 6

  • What have we c ove r

e d?

  • Pla n
  • No t wha t yo u sa y b ut ho w yo u sa y it
  • F

ind the why tha t c o mmunic a te s

  • Unde rsta nd yo ur a udie nc e
  • F

ind tha t le a d e rship style

  • Co nsult – liste n – a vo id a ‘ win/ lo o se ’
  • Whe r

e to fr

  • m he r

e ?

  • Se lf c a re – struc ture
  • Cla rify the me ssa g e
  • T

a ke c o ntro l - unify the c o mmunic a tio n

  • T

e a m c o nta c t a nd c o nne c te dne ss

  • Pla n fo r the re c o ve ry
  • K

no w yo ur re so urc e s

– SC Cha mb e r – Co vid 19 po rta l – Pro g re ssive So lutio ns L td – F unde d Co vid-19 Suppo rt – Busine ss Co ntinuity, He a lth a nd We llb e ing – Busine ss Ca pa b ility funding – le a de rship, stra te g ic pla nning , HR & H&S syste ms – Othe r SC suppo rt pa rtne rs

  • Que stions / Comme nts
  • T

ha nk you

Malcolm Eadie Progressive Solutionz.biz

10 Lachlan Place TIMARU Phone: (03) 684 8855 Mobile: 0274 280 5505 Email: malcolm@progressivesolution.co.nz