Rother District Council Project Management Presentation to Overview - - PowerPoint PPT Presentation

SLIDE 1

Rother District Council Project Management

Presentation to Overview and Scrutiny Committee

Ben Hook Cheryl Poole Stephen Marsden 9 September 2019

SLIDE 2

Agenda

• Introductions
• Corporate Plan context
• Corporate Programme framework
• Project management stages and tools
• Project example
• Project management methodologies, qualifications and training
• Questions

SLIDE 3

Corporate Plan context Vision

“Rother district will be recognised for its high quality

• f life, as a place where there is a strong emphasis on

community and neighbourhoods. This will be achieved by continuing to support and further encourage the development of vibrant, strong, safe and inclusive communities.”

Aims

• 1. An Efficient, Flexible and Effective Council
• 2. Sustainable Economic Prosperity
• 3. Stronger, Safer Communities
• 4. A Quality Physical Environment

Programme of 29 Corporate Priority Projects

SLIDE 4

Corporate Plan context

Project, Programme or Portfolio?

Project Programme Portfolio A temporary and unique piece of work with a defined beginning and end, with a specific goal An organisation's business strategy which is to be implemented through projects All the projects for an

• rganisation created to

meet its strategic business goals

SLIDE 5

Corporate Programme monitoring & reporting framework

Programme and Project Management Structure

SLIDE 6

Programme Management Office Role

Using Framework & Governance:

• Create monitoring systems & process
• Monitor & control Programme
• Report to Programme Board
• Provide annual update for Stakeholders
• Provide expert support for project

managers

Plan Support Monitor Report Review

Corporate Programme monitoring & reporting framework

SLIDE 7

Setting up the system

• Pentana monitoring system
• Project phases:
• Scope
• Plan
• Deliver
• Review & Close
• Delivery
• Inputs
• Milestones
• Outputs
• Cost
• Risk/Issues
• Quality

1

• Programme

2

• Aims

3

• Projects

4

• Project phases

5

• Milestones

Level: Level description:

Corporate Programme monitoring & reporting framework

SLIDE 8

Project Toolkit

Straightforward projects

• Scoping document
• EqIA
• Close-out report
• Basic WBS Gantt (if required)

Project management

Issue: 1 Date:

Month starting 01-Jan-14 01-Feb-14 01-Mar-14 01-Apr-14 01-May-14 01-Jun-14 01-Jul-14 01-Aug-14 01-Sep-14 01-Oct-14 01-Nov-14 01-Dec-14 01-Jan-15 01-Feb-15 01-Mar-15 01-Apr-15 01-May-15 01-Jun-15 01-Jul-15 01-Aug-15 01-Sep-15 01-Oct-15 01-Nov-15 01-Dec-15 01-Jan-16 01-Feb-16 01-Mar-16 01-Apr-16 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Ref Description Start End Resources

1 SEE Charter Achieved 06/01/2014 08/12/2014 LA 2 Technology Options researched 01/08/2014 20/10/2014 LA 3 Demonstration Event delivered 01/11/2014 15/12/2014 LA 4 Technology Support in place 01/01/2015 01/06/2015 LA 5 Induction & Training Delivered 01/04/2015 30/09/2015 LA 6 Project handover to service 01/10/2015 31/03/2016 LA 7 Project closed (SMT/Programme Board) 15/04/2016 15/04/2016 LA

CA1.01: Member Development

SLIDE 9 Issue: 1 Da te: 23

• Jul-19

Date La st Sa ve d/Pr inte d 9/0 9/2 19 CA3.01: Leisure Centre Development M on t h S t a r t i n g N o . o f d a y s 0 1 - A p r - 1 9 0 8 - A p r - 1 9 1 5 - A p r - 1 9 2 2 - A p r - 1 9 2 9 - A p r - 1 9 0 6 - M a y - 1 9 1 3 - M a y - 1 9 2 0 - M a y - 1 9 2 7 - M a y - 1 9 0 3 - J u n - 1 9 1 0 - J u n - 1 9 1 7 - J u n - 1 9 2 4 - J u n - 1 9 0 1 - J u l- 1 9 0 8 - J u l- 1 9 1 5 - J u l- 1 9 2 2 - J u l- 1 9 2 9 - J u l- 1 9 0 5 - A u g - 1 9 1 2 - A u g - 1 9 1 9 - A u g - 1 9 2 6 - A u g - 1 9 0 2 - S e p - 1 9 0 9 - S e p - 1 9 1 6 - S e p - 1 9 2 3 - S e p - 1 9 3 0 - S e p - 1 9 0 7 - O c t - 1 9 1 4 - O c t - 1 9 2 1 - O c t - 1 9 2 8 - O c t - 1 9 0 4 - N o v - 1 9 1 1 - N o v - 1 9 1 8 - N o v - 1 9 2 5 - N o v - 1 9 0 2 - D e c - 1 9 0 9 - D e c - 1 9 1 6 - D e c - 1 9 2 3 - D e c - 1 9 3 0 - D e c - 1 9 0 6 - J a n - 2 0 1 3 - J a n - 2 0 2 0 - J a n - 2 0 2 7 - J a n - 2 0 0 3 - F e b - 2 0 1 0 - F e b - 2 0 1 7 - F e b - 2 0 2 4 - F e b - 2 0 0 2 - M a r - 2 0 0 9 - M a r - 2 0 1 6 - M a r - 2 0 2 3 - M a r - 2 0 3 0 - M a r - 2 0 0 6 - A p r - 2 0 1 3 - A p r - 2 0 2 0 - A p r - 2 0 2 7 - A p r - 2 0 0 4 - M a y - 2 0 1 1 - M a y - 2 0 1 8 - M a y - 2 0 2 5 - M a y - 2 0 0 1 - J u n - 2 0 0 8 - J u n - 2 0 1 5 - J u n - 2 0 2 2 - J u n - 2 0 2 9 - J u n - 2 0 0 6 - J u l- 2 0 1 3 - J u l- 2 0 2 0 - J u l- 2 0 2 7 - J u l- 2 0 0 3 - A u g - 2 0 1 0 - A u g - 2 0 1 7 - A u g - 2 0 2 4 - A u g - 2 0 3 1 - A u g - 2 0 0 7 - S e p - 2 0 1 4 - S e p - 2 0 2 1 - S e p - 2 0 2 8 - S e p - 2 0 0 5 - O c t - 2 0 1 2 - O c t - 2 0 1 9 - O c t - 2 0 2 6 - O c t - 2 0 0 2 - N o v - 2 0 0 9 - N o v - 2 0 1 6 - N o v - 2 0 2 3 - N o v - 2 0 3 0 - N o v - 2 0 0 7 - D e c - 2 0 1 4 - D e c - 2 0 2 1 - D e c - 2 0 2 8 - D e c - 2 0 0 4 - J a n - 2 1 1 1 - J a n - 2 1 1 8 - J a n - 2 1 2 5 - J a n - 2 1 0 1 - F e b - 2 1 0 8 - F e b - 2 1 1 5 - F e b - 2 1 2 2 - F e b - 2 1 0 1 - M a r - 2 1 0 8 - M a r - 2 1 1 5 - M a r - 2 1 2 2 - M a r - 2 1 2 9 - M a r - 2 1 0 5 - A p r - 2 1 1 2 - A p r - 2 1 1 9 - A p r - 2 1 2 6 - A p r - 2 1 0 3 - M a y - 2 1 1 0 - M a y - 2 1 1 7 - M a y - 2 1 2 4 - M a y - 2 1 3 1 - M a y - 2 1 0 7 - J u n - 2 1 1 4 - J u n - 2 1 2 1 - J u n - 2 1 2 8 - J u n - 2 1 0 5 - J u l- 2 1 1 2 - J u l- 2 1 1 9 - J u l- 2 1 2 6 - J u l- 2 1 0 2 - A u g - 2 1 0 9 - A u g - 2 1 1 6 - A u g - 2 1 2 3 - A u g - 2 1 3 0 - A u g - 2 1 0 6 - S e p - 2 1 1 3 - S e p - 2 1 2 0 - S e p - 2 1 2 7 - S e p - 2 1 0 4 - O c t - 2 1 1 1 - O c t - 2 1 1 8 - O c t - 2 1 2 5 - O c t - 2 1 0 1 - N o v - 2 1 0 8 - N o v - 2 1 1 5 - N o v - 2 1 2 2 - N o v - 2 1 2 9 - N o v - 2 1 0 6 - D e c - 2 1 1 3 - D e c - 2 1 2 0 - D e c - 2 1 2 7 - D e c - 2 1 0 3 - J a n - 2 2 1 0 - J a n - 2 2 1 7 - J a n - 2 2 2 4 - J a n - 2 2 3 1 - J a n - 2 2 0 7 - F e b - 2 2 1 4 - F e b - 2 2 2 1 - F e b - 2 2 2 8 - F e b - 2 2 0 7 - M a r - 2 2 1 4 - M a r - 2 2 2 1 - M a r - 2 2 2 8 - M a r - 2 2 0 4 - A p r - 2 2 1 1 - A p r - 2 2 1 8 - A p r - 2 2 2 5 - A p r - 2 2 0 2 - M a y - 2 2 0 9 - M a y - 2 2 1 6 - M a y - 2 2 2 3 - M a y - 2 2 3 0 - M a y - 2 2 0 6 - J u n - 2 2 1 3 - J u n - 2 2 2 0 - J u n - 2 2 2 7 - J u n - 2 2 0 4 - J u l- 2 2 1 1 - J u l- 2 2 1 8 - J u l- 2 2 2 5 - J u l- 2 2 0 1 - A u g - 2 2 0 8 - A u g - 2 2 1 5 - A u g - 2 2 2 2 - A u g - 2 2 2 9 - A u g - 2 2 0 5 - S e p - 2 2 1 2 - S e p - 2 2 1 9 - S e p - 2 2 2 6 - S e p - 2 2 0 3 - O c t - 2 2 1 0 - O c t - 2 2 1 7 - O c t - 2 2 2 4 - O c t - 2 2 3 1 - O c t - 2 2 0 7 - N o v - 2 2 1 4 - N o v - 2 2 2 1 - N o v - 2 2 2 8 - N o v - 2 2 0 5 - D e c - 2 2 1 2 - D e c - 2 2 1 9 - D e c - 2 2 2 6 - D e c - 2 2 0 2 - J a n - 2 3 0 9 - J a n - 2 3 1 6 - J a n - 2 3 2 3 - J a n - 2 3 3 0 - J a n - 2 3 0 6 - F e b - 2 3 1 3 - F e b - 2 3 2 0 - F e b - 2 3 2 7 - F e b - 2 3 0 6 - M a r - 2 3 1 3 - M a r - 2 3 2 0 - M a r - 2 3 2 7 - M a r - 2 3 0 3 - A p r - 2 3 1 0 - A p r - 2 3 1 7 - A p r - 2 3 2 4 - A p r - 2 3 0 1 - M a y - 2 3 0 8 - M a y - 2 3 1 5 - M a y - 2 3 2 2 - M a y - 2 3 2 9 - M a y - 2 3 0 5 - J u n - 2 3 1 2 - J u n - 2 3 1 9 - J u n - 2 3 2 6 - J u n - 2 3 0 3 - J u l- 2 3 1 0 - J u l- 2 3 1 7 - J u l- 2 3 2 4 - J u l- 2 3 3 1 - J u l- 2 3 0 7 - A u g - 2 3 1 4 - A u g - 2 3 2 1 - A u g - 2 3 2 8 - A u g - 2 3 0 4 - S e p - 2 3 1 1 - S e p - 2 3 1 8 - S e p - 2 3 2 5 - S e p - 2 3 0 2 - O c t - 2 3 0 9 - O c t - 2 3 1 6 - O c t - 2 3 2 3 - O c t - 2 3 3 0 - O c t - 2 3 0 6 - N o v - 2 3 1 3 - N o v - 2 3 2 0 - N o v - 2 3 2 7 - N o v - 2 3 0 4 - D e c - 2 3 1 1 - D e c - 2 3 1 8 - D e c - 2 3 2 5 - D e c - 2 3 0 1 - J a n - 2 4 0 8 - J a n - 2 4 1 5 - J a n - 2 4 2 2 - J a n - 2 4 2 9 - J a n - 2 4 0 5 - F e b - 2 4 1 2 - F e b - 2 4 1 9 - F e b - 2 4 2 6 - F e b - 2 4 0 4 - M a r - 2 4 1 1 - M a r - 2 4 1 8 - M a r - 2 4 2 5 - M a r - 2 4 0 1 - A p r - 2 4 0 8 - A p r - 2 4 1 5 - A p r - 2 4 2 2 - A p r - 2 4 2 9 - A p r - 2 4 0 6 - M a y - 2 4 1 3 - M a y - 2 4 2 0 - M a y - 2 4 2 7 - M a y - 2 4 0 3 - J u n - 2 4 1 0 - J u n - 2 4 1 7 - J u n - 2 4 2 4 - J u n - 2 4 0 1 - J u l- 2 4 0 8 - J u l- 2 4 1 5 - J u l- 2 4 2 2 - J u l- 2 4 2 9 - J u l- 2 4 0 5 - A u g - 2 4 1 2 - A u g - 2 4 1 9 - A u g - 2 4 2 6 - A u g - 2 4 0 2 - S e p - 2 4 0 9 - S e p - 2 4 1 6 - S e p - 2 4 2 3 - S e p - 2 4 3 0 - S e p - 2 4 0 7 - O c t - 2 4 1 4 - O c t - 2 4 2 1 - O c t - 2 4 2 8 - O c t - 2 4 0 4 - N o v - 2 4 1 1 - N o v - 2 4 1 8 - N o v - 2 4 2 5 - N o v - 2 4 0 2 - D e c - 2 4 0 9 - D e c - 2 4 1 6 - D e c - 2 4 2 3 - D e c - 2 4 3 0 - D e c - 2 4 0 6 - J a n - 2 5 1 3 - J a n - 2 5 2 0 - J a n - 2 5 2 7 - J a n - 2 5 0 3 - F e b - 2 5 1 0 - F e b - 2 5 1 7 - F e b - 2 5 2 4 - F e b - 2 5 0 3 - M a r - 2 5 1 0 - M a r - 2 5 1 7 - M a r - 2 5 2 4 - M a r - 2 5 Month number: 1 2 3 4 5 6 7 8 9 10 1 1 12 1 3 14 1 5 16 17 1 8 19 2 0 21 2 2 2 3 24 2 5 26 2 7 28 29 3 0 31 3 2 33 3 4 35 36 3 7 38 3 9 40 41 4 2 43 4 4 45 4 6 47 48 4 9 50 5 1 52 5 3 54 55 5 6 57 5 8 59 60 6 1 62 6 3 64 6 5 66 67 6 8 69 7 0 71 7 2 7 3 74 7 5 76 7 7 78 79 8 0 81 8 2 83 8 4 85 86 8 7 88 8 9 90 91 9 2 93 9 4 95 9 6 97 98 9 9 10 0 10 1 1 02 103 10 4 1 05 1 06 10 7 10 8 1 09 110 11 1 1 12 1 13 11 4 11 5 1 16 117 11 8 1 19 1 20 12 1 12 2 1 23 124 12 5 1 26 1 27 12 8 12 9 1 30 131 13 2 1 33 1 34 13 5 13 6 1 37 138 13 9 1 40 1 41 14 2 14 3 1 44 145 14 6 1 47 1 48 14 9 15 0 1 51 1 52 15 3 15 4 1 55 156 15 7 1 58 1 59 16 0 16 1 1 62 163 16 4 1 65 1 66 16 7 16 8 1 69 170 17 1 1 72 1 73 17 4 17 5 1 76 177 17 8 1 79 1 80 18 1 18 2 1 83 184 18 5 1 86 1 87 18 8 18 9 1 90 191 19 2 1 93 1 94 19 5 19 6 1 97 198 19 9 2 00 2 01 20 2 20 3 2 04 205 20 6 2 07 2 08 20 9 21 0 2 11 212 21 3 2 14 2 15 21 6 21 7 2 18 2 19 22 0 22 1 2 22 22 3 22 4 2 25 2 26 22 7 22 8 2 29 230 23 1 2 32 2 33 23 4 23 5 2 36 237 23 8 2 39 2 40 24 1 24 2 2 43 244 24 5 2 46 2 47 24 8 24 9 2 50 251 25 2 2 53 2 54 25 5 25 6 2 57 258 25 9 2 60 2 61 26 2 26 3 2 64 265 26 6 2 67 2 68 26 9 27 0 2 71 272 27 3 2 74 2 75 27 6 27 7 2 78 279 28 0 2 81 2 82 28 3 28 4 2 85 2 86 28 7 2 88 2 89 29 0 29 1 2 92 2 93 29 4 29 5 2 96 297 29 8 2 99 3 00 30 1 30 2 3 03 304 30 5 3 06 3 07 30 8 30 9 3 10 311 31 2 3 13 Ref Tas k des cr i p t ion Start date End date Progre ss re m inde r date Reso urce s Pr

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Project Toolkit

Project management

Complex projects

• Scoping document
• PID
• Business Case
• EqIA
• Complex WBS/RAM Gantt
• Stakeholder Map
• ToR/Governance
• Risk Log
• Budget and Cash Flow
• Communications Plan
• Close-out report

SLIDE 10

Project management

Project stages

• Project Scope
• High level concept
• Programme Board acceptance
• Project Plan
• PID/WBS/Business case etc.
• Programme Board acceptance
• Delivery monitoring
• Scope / Cost / Time
• Variances / Issues / Risk
• Handover to BAU
• Review/Close
• Successes / Lessons
• Monitoring outcomes
• Programme Board sign-off

Scope Plan Deliver Review

SLIDE 11

The Project Quality Triangle

Project Management

SLIDE 12

Project Management

SLIDE 13

Project Management

SLIDE 14

Project Management

SLIDE 15

Project Management

SLIDE 16

Project Management

SLIDE 17

SLIDE 18

SLIDE 19

SLIDE 20

SLIDE 21

SLIDE 22

SLIDE 23

SLIDE 24

SLIDE 25

SLIDE 26

Programme and Project methodologies

Methodologies, guidance and standards

MSP

• Managing Successful Programmes

PRINCE2

• Projects IN Controlled Environments 2

DSDM AgilePM

• Dynamic Systems Development Method of Agile Project Management

APMBOK

• Association for Project Managers Body of Knowledge

PMIBOK

• Project Management Institute Guide to the Project Management Body of

Knowledge

SLIDE 27

Qualifications and training

SLIDE 28

Questions?

Thank you