Team discussion: Process and formalities The supervisor provides - - PowerPoint PPT Presentation

1

Team discussion: Process and formalities

The team chooses a confidant to speak for the whole team. The team meets without the supervisor prior to the team meeting and pick topics and proposed solutions.

The team confidant speaks to individual employees to find out if they prefer topics to be mentioned anonymously in front of the team / the supervisor. Joint team meeting between team, supervisor and confidant: Confidant provides examples representing the team’s feedback.

Solutions are agreed upon together. The supervisor provides team results to the team in advance.

2

Templates for selecting focus areas and action planning in the direct span report, in the Survey Toolbox and in online training for managers

Approach for the selection of focus areas for action planning

The team analyzes and discusses the survey results. The team’s most important goals and tasks are redefined and recorded.

Our most important goals and tasks Strengths Weaknesses

Tips for the process:

• Appr. 2 hours meeting
• All participants should

comfortably see the results

• Where necessary, action

planning in a separate meeting

1 2 3 5 4

The team agrees on no more than 3 topics for action planning The action plan is recorded based on the topics prioritized. The January Talk/Team Talk, for example, is used to measure the success of implementing these action plans.

3

Action plan development: Example 1

Highly ambiguous formulation Better: SMART

TEAM Conduct team meetings Team is more satisfied

Organization of a team meeting Sam Short-notice meetings Outlook for

• rganizing

meetings October 25

S = specific M = measurable A = appropriate R = realistic T = timely

4

Action plan development: Example 2

TEAM: My team shares information freely. Weekly team meetings for regular dialog Satisfaction within the

Organization

• f a team

meeting Sam invites Short-notice meetings Use Outlook First meeting Oct. 25 Collect topics for the agenda Ute collects (everyone contributes topics) Topics via e-mail to Ute By day before each meeting Review in January meeting Supervisor Peter Parker Too little participation Meeting form Second week in June 2017

TEAM survey topic improves by 15% in the next January meeting

S = specific M = measurable A = appropriate R = realistic T = timely

5

Follow-up process reporting

• Managers are instructed to answer 5

questions on the progress being made by their teams in the follow-up process in the

• nline reporting.

Follow-up process reporting New: This is the first time managers can record their planned measures in a free text field. Only the manager him or herself has access to these action plans.  Practical information for the January Talk and follow-up surveys