Word 2013 Unit B Editing Documents 1 academic/intro to personal - - PowerPoint PPT Presentation

Word 2013 Unit B

Editing Documents

academic/intro to personal computers CIS 100/handouts and powerpoint slides/word unit B editing documents slides

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Cut or Copy and Paste Text

 Cutting text is REMOVING it from its original place in the document  Copying text LEAVES THE ORIGINAL in it’s place and makes a copy that can be pasted elsewhere.  Pasting text is placing the text it in a NEW location in the document.  The keyboard shortcut for CUT is Ctrl X  The keyboard shortcut for COPY is Ctrl C  The keyboard shortcut for paste is Ctrl V (as in Victory)

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Office Clipboard

 Clipboard is a place where text and/or graphics are stored and can be inserted into the document with a click.  The Clipboard can hold 24 pieces of text and/or graphics at

• nce

 Generally used to store frequently used phrases such as Sincerely Yours or your company name  May also be used to store a letterhead that can be dropped into a document so that the company does not have to print stationary  May want to load the clipboard every morning with helpful items

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Find

Find is used to locate every instance of a particular word in the entire document The instances will be highlighted in the document so that you can see them easily

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Replace

Used to change every instance of a word

• r phrase to another word or phrase

Example: change every instance of Mr. White to Mr. Whyte (the original spelling was wrong and every time the name appeared in a document it had to be changed to the correct spelling)

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Spelling and Grammar Checking

 Word checks each word in a document one word at a time as you type  It will flag words that are misspelled and grammar that is not correct by placing a wavy line underneath the word  However, you can run a spellcheck of the entire document at once  Each word is first compared to the main dictionary  Then, if a match is not found in the main dictionary, it is compared to words in the custom dictionary

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Spelling and Grammar Checking

 Two dictionaries are used Main Dictionary Custom Dictionary

words words

Initially empty; contains words that are NOT found in dictionaries; for example, proper names Contains words that are found in dictionaries

Words are checked here first. Words that are not found in the main dictionary are checked a second time here in the custom dictionary.

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If the word is still not found in either dictionary, you have several choices

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Document Statistics

 At the end of a spell check, Word can give you statistics such as:

 Character count with or without words in textboxes, endnotes, and footnotes  Number of paragraphs  Number of pages  Number of lines  Number of words

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Research-Thesaurus

 Thesaurus (gives you a list of synonyms)

 Can get further lists of synonyms for the synonyms

• n the list

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Electronic Bookmarks

 Much the same as regular bookmarks, you can mark places in a Word document You can move from bookmark to bookmark You can direct hyperlinks to go to a bookmark You can remove the bookmarks when you no longer need them Each bookmark must have a unique name Each bookmark name must be one word

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Hyperlinks

 Hyperlinks allow you to jump from one place to another (you’ve used them on the Internet)  Some of the places you can jump to from your Word document are: A bookmark in the same document A PowerPoint presentation An Excel file A web site on the Internet

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Document Properties

 Document Properties are pieces of information that do not show in your document, but can be looked at when desired  When distributing a document through e-mail or placing it on the Internet, you should check your document to make sure that it does not contain information that you do not want circulated in public.  You can insert information in the properties. You can put in key words, subject, author, and so on.  If your boss is named Mr. Wilson, and he had you compose a report to go out under his or her name, you might want to check to see that you are not listed as the author of the file.

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